SAP ERP

Enterprise Asset Management -- Procurement & Construction

The following business goals and objectives can be achieved through the implementation of these processes:

Reducing Operating Costs & Increasing Efficiency

•   Improve asset and maintenance management

•   Improve procurement processes

•   Reduce inventory levels

•   Reduce order processing costs

•   Reduce transaction costs

Managing Fixed Assets & Resources

•   Improve physical inventory process

•   Maintain asset profiles and records

•   Streamline asset accounting

This process analyzes the supplier base to identify suppliers that are qualified to participate in a bidding or contract negotiation project. This includes evaluating past supplier performance based on technical and business criteria.

This process manages the bidding and contract negotiation process, contract award, and contract maintenance. Shorter sourcing cycle times can be reached by using a variety of electronic auction and bidding techniques.

Requests for information (RFI), requests for proposal (RFP), or requests for quotation (RFQ) for the entire project or a specific piece of equipment, material, or service can be published to preselected suppliers or the public.

When contract negotiations are completed, purchase orders for parts of the asset project, a specific piece of equipment or a services job are issued. After work execution, suppliers confirm milestones or submit notification of hours worked and materials used. An electronic workflow is available to manage the approval process for the notification. After the invoice has been approved and received, the payment process can be triggered.

This process integrates all documents, including text, graphics, CAD, and Office documents, in work processes and makes them available at any time throughout the life-cycle of an asset.

Configuration Variants

This process enables companies to plan, manage, and control the entire construction process. This includes project structures, schedules, costs, and resources. It also lets them visualize actual progress and analyze the project status.

This process enables companies to collaborate in cross-company and cross-functional teams during the construction phase of an asset, providing all involved parties with relevant and up-to-date information. The integration to Document Management and Project System ensures that the right information is available to the people involved at any time.

Project and Investment Controlling helps companies to manage and control investment projects from a financial and accounting perspective. During the construction process, budgets need to be allocated, the amount spent against budget monitored, and budget overruns avoided. For financial accounting purposes, the project may be classified as "asset under construction."

This process supports the electronic procurement of equipment, materials and services for maintenance, repair, and operations (MRO). It enables companies to use electronic parts books and catalogs to speed up material and service selection. It is possible to conduct the complete requisition to payment process electronically.